Privacy policy
Updated: 20.02.2026
We process personal data and must therefore comply with applicable legislation and the principles of good data processing practice. For this reason, we have adopted this privacy policy, which briefly explains how we process personal data to ensure lawful and transparent handling.
We only process personal data for clear and legitimate purposes and based on the association’s legitimate interests. We only process personal data that is relevant and necessary to fulfill the stated purposes, and we delete information when it is no longer needed - or when we are asked to do so.
We are responsible for processing your personal data.
Nyt Europa is the data controller, and we ensure that your personal data is processed in accordance with applicable legislation.
You may always contact the association’s contact person, who is: Julie Rosenkilde.
Adress: Dronningensgade 68, 1240 København K
CVR: 20920335
Phone number.: Julie Rosenkilde +45 28438847.
E-Mail: jr@nyteuropa.dk.
Webpage: http://www.nyteuropa.dk
Processing of Personal Data
We process the following personal data:
Information about participants in our events:
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Contact information such as name, address, telephone number, and email address.
Membership information:
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Contact information such as name, address, gender, date of registration, telephone number, membership number, date of birth, and email address.
Information about volunteers:
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Contact information such as addresses, telephone numbers, and email addresses, CPR numbers, and information about positions of trust and other roles related to the association.
Cookies on the Website
When you visit our website, we use necessary, functional, and analytical cookies. We do this to ensure that the website functions properly and to improve the user experience. Cookies are collected anonymously and are only used to improve the user experience.
Sources of Information
We only receive information directly from you.
Purpose of Processing Your Personal Data
We process your personal data for specific purposes when we have a lawful basis.
Lawful bases for processing your data include:
The association has a legitimate interest in processing your data.
It is necessary to fulfill an agreement with you.
The law requires us to process your data.
You have given consent for us to process your data.
Purposes of Processing Members’ Personal Data
To manage membership information – including collecting membership fees and sending newsletters.
To run the association’s activities, including planning, carrying out, and following up on them.
To provide services you have requested.
To comply with legal obligations.
To manage your relationship with the association.
Purposes of Processing Volunteers’ Personal Data
To coordinate and manage volunteers’ tasks within the association.
To maintain an overview of and develop volunteers’ experience and skills, including offering courses and competence development.
To reimburse transportation and travel expenses, refunds, and similar.
To manage your relationship with the association.
To comply with legal obligations.
Processing Based on Legitimate Interests
Where we process your membership data, this is solely based on the association’s legitimate interests, including:
Managing your membership rights (e.g., at the general assembly) according to the association’s statutes.
Ensuring you can fulfill your obligations as a member, including paying membership fees.
Planning and holding social events and activities.
Planning and holding professional events.
Displaying situational photos from specific activities or events.
Preserving information of historical value for statistics and similar purposes.
Consent
When we process information about you, this is only done based on your active consent when required. We only obtain your consent when necessary for processing personal data for the purposes described above.
Giving consent is voluntary, and you may withdraw it at any time by notifying us.
When collecting personal data about children and young people under the age of 18, we assess whether the child is capable of providing such information. If not, we obtain consent from a parent.
Disclosure of Personal Data
We do not disclose your personal data to parties outside the association without your consent.
Recipients of Personal Data
We use external data processors for sending newsletters, registering event participants, and contacting you via SMS. We use the following processors: MailChimp, NemTilmeld, one.com, InMobile, WIX and Visma e-conomics.
- MailChimp is based outside the EU/EEA. Therefore, Nyt Europa has entered into a data processing agreement with MailChimp, and any transfer of personal data is safeguarded through the European Commission’s Standard Contractual Clauses (SCCs), in accordance with Article 46 of the GDPR.
- Nyt Europa has entered into a data processing agreement with NemTilmeld to ensure your information is handled according to GDPR principles when you register for an event.
- Nyt Europa has entered into a data processing agreement with one.com to ensure your data is processed in accordance with GDPR principles when you use Nyt Europa’s website or communicate by email. One.com manages Nyt Europa’s email and website system.
- Nyt Europa has entered into a data processing agreement with InMobile to ensure your information is handled according to GDPR principles when we contact you by phone.
- Nyt Europa has entered into a data processing agreement with WIX to ensure your information is processed according to GDPR principles when you use the website or register for events.
- Nyt Europa has entered into a data processing agreement with Visma e-conomics to ensure compliance with GDPR principles if you are a paying member or use Nyt Europa’s webshop.
Storage and Deletion of Personal Data
Storage periods depend on whether you are a member, volunteer, or event participant.
Members:
Personal data is stored as long as membership criteria are fulfilled. When membership ends, data is stored in accordance with bookkeeping legislation for up to 5 years plus the current year.
Volunteers:
We delete your data no later than six months after your voluntary work ends, unless otherwise required for membership processing.
Anonymous Storage:
We store anonymized information for statistics and similar purposes as long as it has historical value.
Only employees with a genuine need to access your personal data may do so.
Handling of Data Breaches
In the event of a personal data breach, we have internal procedures for quick identification, assessment, and handling. If the breach may pose a risk to your rights and freedoms, we will report it to the Danish Data Protection Agency within 48 hours. If it involves high risk, you will be informed directly. All incidents are documented.
Financial Transactions
Information about financial transactions is stored according to bookkeeping legislation for up to 5 years plus the current year.
Communication with Nyt Europa
When you communicate with us, we collect the information you provide, for example via email, such as your name, email address, phone number, and the content of your inquiry. This is done to provide the best possible service.
Social Media Services
Our website contains social media features such as Facebook, LinkedIn, and Instagram, which have their own privacy policies. We encourage you to read these carefully before providing personal data.
When using our website, your data is not shared with third parties, and we do not allow external parties to collect data about you through our platform.
Documentation of Data Processing Activities
We maintain a record of our data processing activities, including what data we process and for what purposes.
Your Rights
Under the GDPR, you have the following rights:
The right to be informed about how we process your data.
The right of access to your data.
The right to have incorrect data corrected.
The right to have your data deleted (“right to be forgotten”).
The right to object to the use of your data for marketing.
The right to data portability.
You may exercise your rights by contacting us using the contact information provided at the top of this policy.
If you request correction or deletion, we will assess whether the conditions are met and act as quickly as possible.
You may file a complaint with the Danish Data Protection Agency regarding our processing of your personal data.
Revision of the Privacy Policy
We reserve the right to amend this privacy policy. It is reviewed regularly or in the event of significant changes in our processing or legislation. When changes are made, the date at the top of the document will also be updated. If changes are significant, members will be notified by email.